- Introduction
1.1 All members of Swansea Vale Tri can access the Club’s social networking sites, which include its private Facebook group, public Facebook page, Instagram, and Twitter, and have the option to join the Swansea Vale Tri Group on Strava. This document is intended to help members of the Club make decisions about the use of Swansea Vale Tri’s social media channels which are consistent with its Code of Conduct and Constitution.
1.2 This policy applies to all members, including its committee members and coaches. The Club’s Communications Committee is responsible for overseeing how its social media channels are used by members and for bringing any concerns to the attention of the main committee. Serious breaches of this Policy will be dealt with in accordance with the disciplinary procedure described in the Club’s Constitution and may result in a member being dismissed from the Club. Members should also be aware that misuse of social media can, in certain circumstances, constitute a criminal offence or otherwise give rise to legal liability against an individual member or the Club.
1.3 Use the Main #SVT CLUB CHAT group to ask questions, get advice and share your experiences, please keep to the topic of Triathlons. This group is VERY ACTIVE so if it gets too much, please feel free to mute the chat.
1.4 All important information will be communicated via the SVT CLUB INFORMATION group. This group can only be posted by any member of the committee but no one will be able to reply. This keeps this group clear which means you should not miss any important information which may have been posted in the other group.
1.5 Until relevant WhatsApp groups have been made. Please co-ordinate rides and training sessions with members – if you are going out and want company share it within the #SVT CLUB CHAT group. Any rides/runs using the club WhatsApp group between members will not be clubs reasonability or liability.
1.6 Share as many pictures via the SVT Photo’s-No chat group or the social media sites of you and your team in your kit as possible in races and out training. We love to see them. You can turn off media visibility for the group so photos will not be stored on your phone.
1.7 Tag us on Facebook, Twitter and Instagram using the hashtag #SVT & #BestKitinWales. @swanseavaletri.
- General Rules and Advice
2.1 Club members must adhere to the following general rules when using the Club’s social media channels:
- Do not upload, post, forward or post a link to any abusive, obscene, discriminatory, harassing, derogatory or defamatory content or a link to chain mail, junk mail or gossip.
- Do not upload, post, or forward any content belonging to a third party unless it is appropriate to Club activity. If in any doubt, ask the Communications Officer or Chairman for advice.
- Be thoughtful and polite and adopt the same level of courtesy as when communicating in person.
- Be honest and open but be mindful of the impact your contribution might have on other members. If you make a mistake in a contribution, be prompt in admitting and correcting it.
- Avoid discussing topics that are not relevant to the Club and its activities, particularly those that may be inflammatory e.g. politics and religion.
- Do not escalate heated discussions, try to be conciliatory and respectful and quote facts to correct misrepresentations. Avoid contributing to a discussion if you are angry or upset, return to it later when you can contribute in a calm and rational manner.
- Avoid posting your contact details and do not post anyone else’s details without their permission.
- Do not post photographs of people who can be identified as being members of the Club (e.g. because they are wearing Club kit) if they are, or appear to be, ignoring
any advice issued by the WTF, particularly about safe distances whilst running or cycling
2.2 Any Club member who feels that they have been harassed or bullied or are offended by material posted or uploaded by another member should inform the Communications Officer or Welfare Officer.
- Use of public social media
3.1 The Club permits any member to post on its public social media. The general rules and advice given in Section 2 must be observed. Posts should be consistent with the aims of the Club, as outlined in its Constitution (which is available on the members-only page of its website). Public posts should have one of the following purposes:
- Promoting the benefits of joining the Club
- Providing information about the Club for potential new members
- Celebrating the success of the Club or one of its members in a triathlon or multisport event
- Communication is something that the Club or some of its members have done to support the local community or a charity.
- Advertising Rules
4.1 The Club does not permit members of the Club to advertise their own business via the Club’s social media channels unless what is being offered is directly relevant to the Club’s activities and a preferential rate is offered to Club members. Examples of acceptable advertising include coaching where Club members are offered a discount, online classes where Club members pay a lower amount to join than others, and the provision of services, such as bike-fits/treatment offered to members at a preferential rate. The Club will monitor the frequency of the adverts placed by members and will request that it be reduced should the frequency of such advertising become greater than the number of more general posts by members. The Club reserves the right to remove posts from its social media channels if the frequency of the adverts is not reduced when requested.
- Sponsorship
No individual sponsor’s logos are to be displayed on the SVT kit without consent from the committee first.
- Charity Sponsorship
6.1
Members will need to contact the committee for approval before posting about asking for donations or charities in any of the club’s social media or WhatsApp groups.
6.2
Donations should be paid through a charity’s own website (charity number required) or through well-established fundraising platforms. If this cannot be done then further approval will be required from the committee.
SWANSEA VALE TRI
COMPETITOR RESPONSIBILITY STATEMENT AND LIABILITY
WAIVER
Both the Competitor Responsibility Statement and the liability waiver form part of the Swansea Vale Tri terms and conditions.
COMPETITOR RESPONSIBILITY STATEMENT
Participating in a triathlon/duathlon/aquathlon requires fitness and skill.
I confirm that I have done sufficient training to ensure that I am fit enough to cope with the demands of this event and that my technical skills are adequate for the diverse requirements of the competition.
I accept that taking part in this event is by its nature hazardous and contains certain inherent risks including, but not limited to:
1. Drowning during the swim section
2. Suffering injury and damage arising out of a crash or collision during the cycle section
3. Suffering injury due to the actions of other competitors or spectators
There are many other foreseeable risks to which I consent. I accept that I owe a significant duty of care to all other competitors, spectators and race officials. I will exercise all care to avoid causing death, injury or loss to any such persons and will indemnify Swansea Vale Tri and Welsh Triathlon Federation from and against any liability found against them arising out of my negligent or reckless acts.
I accept that in the event of my requiring medical attention during the event the medical personnel appointed by the event organiser take no responsibility for the treatment provided for any unreported existing condition which increases the risk of a medical emergency.
I acknowledge that Swansea Vale Tri or any other relevant body has relied on this statement (in its entirety) in accepting my entry to the event and that if I was unable or unwilling to agree to all the matters set out above in this statement of responsibility Swansea Vale Tri or any other relevant body would not allow me to compete.
All statements of fact are true.
SWANSEA VALE TRI LIABILITY WAIVER (this “Waiver”)
Please read the following agreement carefully, as it affects your future legal
Sensitivity: general rights. By proceeding with registering for the event, you acknowledge and agree that you have carefully read and fully understood this waiver and agree to the terms set forth below.
In consideration of being permitted to register and/or participate in, including without limitation by observing, the activities for which you are registering (the “Event”), on behalf of yourself and any personal representatives, assigns, heirs, executors, successors and next of kin, you understand, agree, warrant and covenant as follows:
- Authority to Register and/or to Act as Agent.
You represent and warrant to Swansea Vale Tri that you have full legal authority to complete the registration for the Event, including this Agreement and Waiver, on behalf of yourself and/or any party for whom you are registering (the “Registered Parties”), including full authority to make use of the credit or debit card to which registration fees will be charged. As used in this Agreement and Waiver, (a) “Swansea Vale Tri”, its partners, licensors, and any and all subsidiaries, affiliated entities, or entities that control, are controlled by, or are under common control with Swansea Vale Tri singly or together and its and each of their officers, employees, contractors, subcontractors and agents and each of their agents, representatives, successors and assigns; and (b) “you” or “your” means and includes you (as an individual) and all other Registered Parties for whom you are registering, and by virtue of agreeing to this Agreement and Waiver, for whom you are waiving certain rights.
If you are registering a child under the age of 18 or an incapacitated adult you
represent and warrant that you are the parent or legal guardian of that party and have the legal authority to enter into this Agreement and Waiver on their behalf and by proceeding with registration for the Event, you agree that the terms of this Agreement and Waiver shall apply equally to all of the Registered Parties. To the extent permitted by law, each person agreeing to this Agreement and Waiver for him/herself and/or on behalf of another Registered Party (including, without limitation, any minor) agrees to indemnify, defend, and hold Swansea Vale Tri harmless from any liability, claim, demand, cause of action, damage, loss, or expense (including court costs and reasonable legal’ fees) of any kind or nature (each, a “Liability” and collectively “Liabilities”) in the event the Liability arises because a Registered Party is found by a court of competent jurisdiction to not be bound by the terms and conditions of this this Agreement and Waiver. In addition, if, despite this Agreement and Waiver, any of the Registered Parties makes a claim against Swansea Vale Tri, you agree, immediately upon request or demand by Swansea Vale Tri, to defend, indemnify and hold Swansea Vale Tri harmless from all Liabilities which may be incurred as the result of such claim.
- Assumption of Risk.
In consideration of the acceptance of your registration and participation in the
event, you assume full and complete risk and responsibility for any injury or
Sensitivity: general accident which may occur during the event, while you are on the premises of the event, or while you are traveling to or from the event. You understand that participating in the event is hazardous, and that you should not enter and participate unless you are medically able and properly trained. You acknowledge and agree that the event may be held over public roads and facilities open to the public during the event and upon which hazards are to be expected. You also acknowledge and agree that participation in the event carries with it certain inherent risks and dangers that cannot be eliminated completely ranging from risk of minor injuries to catastrophic injuries including permanent disability and death.
You are aware of and assume all risks associated with participating in the event, including without limitation risks of permanent injury or death due to falls, obstacles, contact with other participants, acts or omissions of other participants, effect of weather, traffic and conditions of any road.
- Representations.
You represent and warrant that you are in good physical condition, are able to
safely participate in the Event and have no medical condition that would make
your participation in the Event more hazardous. You consent to medical care and transportation in order to obtain treatment in the event of injury to you and understand that this Agreement and Waiver extends to any liability arising out of or in any way connected with the medical treatment and transportation provided in the event of an emergency and/or injury. You understand that no medical care may be available, but if it is, you assume liability for any and all medical expenses incurred as a result of your participation in the Event, including, but not limited to ambulance transport, hospital stays, physician, and pharmaceutical goods and services. You agree to observe and obey all posted rules and warnings, to follow any instructions or directions provided to you by Swansea Vale Tri or any other relevant body and to abide by any decision of any Event official relative to your ability to safely participate in or attend the Event. You understand and agree that you are expected to exhibit appropriate behaviour at all times while at the Event
and to obey all laws while participating in or attending the Event. This includes, generally, respect for other people, equipment, facilities or property. You agree that Event officials may dismiss you, without refund, should your behaviour endanger the safety of or negatively affect the Event. You understand and agree that neither Swansea Vale Tri nor any other relevant body is responsible for any personal item or property that is lost, damaged or stolen at the Event.
- Release and Waiver of Liability.
You hereby waive, release, covenant not to sue and forever discharge Swansea
Vale Tri and all other persons associated with the event, for all liabilities, claims, actions, or damages that you may have against them arising out of or in any way connected with your registration and/or participation in the event, including without limitation any liabilities, claims, actions, or damages caused by negligence of the above parties (including any negligent rescue attempt), the action or inaction of any of the above parties, or otherwise. Sensitivity: general Swansea Vale Tri shall not be liable to you for any direct, indirect, incidental, special, consequential or exemplary damages, including, but not limited to, damages for loss of profits, goodwill, use, data or other intangible losses (even if Swansea Vale Tri events has been advised of the possibility of such damages), resulting from:
(a) the use or the inability to use the Swansea Vale Tri sites, products or services;
(b) the cost of procurement of substitute goods and services resulting from any goods, data, information or services purchased or obtained or messages received or transactions entered into through or from the Swansea Vale Tri sites;
(c) your participation in any promotion or program coordinated by Swansea Vale Tri;
(d) Personal injury or death not caused by Swansea Vale Tri negligence;
(e) unauthorized access to or alteration of your transmissions or data;
(f) statements or conduct of any third party on the Swansea Vale Tri sites;
(g) any other matter relating to the Swansea Vale Tri sites, or Swansea Vale Tri products or services;
(h) your participation in the event. You agree that Swansea Vale Tri maximum liability to you, for any reason or cause whatsoever, shall not exceed the total amount of monies received by Swansea Vale Tri from you.
- Indemnity.
You agree to indemnify, defend, and hold harmless Swansea Vale Tri and all other persons associated with the event, from all liabilities arising out of or in any way connected with (a) your participation in the event, including without limitation any liability caused by negligence (including any negligent rescue attempt), the action or inaction of Swansea Vale Tri, (b) your use of Swansea Vale Tri, or (c) any violation by you of any terms of this agreement and waiver.
- Disclaimer of warranties.
You expressly agree that use of Swansea Vale Tri services is at your sole risk. The services are provided on an “as is” and “as available” basis. Swansea Vale Tri makes no warranty that the Swansea Vale Tri sites’ services will be uninterrupted, secure or error free. Swansea Vale Tri expressly disclaims all warranties of any kind, express or implied, including without limitation any warranty of merchantability, fitness for a particular purpose or non-infringement. Swansea Vale Tri does not guarantee the accuracy or completeness of any information in, or provided in connection with, Swansea Vale Tri sites. Swansea Vale Tri is not responsible for any errors or omissions, or for the results obtained from the use of such information.
By indicating your acceptance of this agreement and waiver, you are affirming that you have read and understand this agreement and waiver and fully understand its terms. You understand that you and all registered parties are giving up substantial rights, including the right to sue. You acknowledge that you are agreeing to this agreement and waiver freely and voluntarily, and intend by your acceptance to be a complete and unconditional release of all liability to the greatest extent allowed by law.
7. Disclaimer of Activities
All activities classed as ‘Social’ will be un-coached sessions and the member will accept all liability should anything occur. All members should have an ICE contact and should be aware of what to do in case of an emergency.
- Medical conditions
All members should make the club aware via the membership for or emailing the club directly if they have any medical history.
